Library Policy towards Membership & Rules and Regulations
Lending Rules
Books shall be loaned subject to the following conditions
- The readers should check the books thoroughly for missing pages, chapters, etc. while getting them issued. No book in damaged condition will be accepted from the users on return. Damaged books will have to be replaced by the borrower as per clause 5 of this policy.
- Library document is non-transferrable, nor shall any member borrow library document(s) on other member’s account.
- Library document should not be spoiled by underlining or writing with pen, pencil, ink or by any other means.
- Library document loaned for the normal period can be renewed for two more period on production of the same provided they are not already claimed by other readers.
- Library documents which are not in good condition, shall not be issued for home reading.
- Books should be brought physically for return and renewals at the check/deposit counter. A renewal over telephonic/verbal requests/written communication is not entertained.
- Borrower is fully responsible for the books/any other material borrowed in his/her account. Hence, members are advised not sub-lend the materials borrowed from the Library.
- In exceptional cases, a document may be recalled before the due date if required urgently in the Library. Failure to respond promptly to such requests may lead to suspension of Library privileges.
- During issuance of new arrivals, priority will be given to member who recommended that book.
Loan Period:
| S.No. | Category of Member | No. of Books issued | Duration of Issue |
|---|---|---|---|
| 1 | Faculty Scientific & Academic Staff | 12 | One Semester |
| 2 | Visiting Faculty | 02 | One Semester |
| 3 | Administrative staff equivalent to Deputy. Registrar and above | 05 | One Month |
| 4 | Technical and Supporting staff | 02 | One Month |
| 5 | Other Staff of the Institute | 02 | One Month |
| 6 | Research Scholars | 08 | 14 days |
| 7 | M.Tech/M.Sc | 05 | 14 days |
| 8 | B.Tech | 05 | 14 days | 9 | Alumni | 02 | 14 days |
However, the Librarian may consider issuing of select titles to Faculty members.
Penalty on Overdue Books:
Fine on overdue books will be charged as follows:
- First 30 days overdue charges INR 2 per day
- Next 30 days overdue charges INR 4 per day
- After 60 days overdue charges INR 5 per day till date of final settlement
If the book/any other material is reported (in writing) as lost/misplaced by the students/ faculty/ staff or any other member, the overdue charges will be levied until the same is replaced.
However, if a book is found due for more than 6 months it would be assumed that the book is lost by member and charges will be deducted from the members caution deposit submitted at time of joining as per clause 5 for Recovery of book lost and an overdue fine charge will also be levied.
Recovery of Books Lost by Members
General Book
If a book is lost or mutilated beyond usable condition the following rules will apply:
- The book or any of the above material has to be replaced with the latest edition of that material along with an additional charge of INR 100 towards processing fee and administrative cost.
- Pay the cost of latest edition of the book or any other reading material along with an additional charge INR 100 towards processing fee and administrative cost.
- An overdue fine charge is also levied in addition to all above charges until the same is replaced. Applicable rules relating to the penalty/overdue charges will apply.
Out of Print/ Of Rare Value/ Periodicals
- If a book or any other material is out of print or found to be of rare value or is a periodical, then three times the cost of the book has to be paid by the member along with an additional charge of INR 100 towards processing fee and administrative cost.
- An overdue fine charge is also levied in addition to all above charges until the same is replaced. Applicable rules relating to the penalty/overdue charges will apply.
Multi volume books/Reference books
- If a book belonging to a set is lost, it has to be replaced with relevant volume of that edition along with an additional charge of INR 100 towards processing fee and administrative cost.
- In cases of unavailability of relevant edition or unavailability of relevant volume of that edition, the borrower will replace the entire set at their own cost along with an additional charge of INR 100 per volume towards processing fee and administrative cost.
- An overdue fine charge is also levied in addition to all above charges until the same is replaced. Applicable rules relating to the penalty/overdue charges will apply.
Damage/Mutilation:
- Library resources such as books, journals, and electronic materials, etc. are costly and are often rare. They are for the benefit of not only the present but also for the future members of the Library. Therefore, Readers should not deface, mark, cut, mutilate or damage Library resources in any way. Books borrowed should be protected from Rain, Dust, Insects, etc.
- If the book is mutilated beyond useable condition the book will be treated as lost all relevant shall be applicable.